Assessment Tutorial

The image below shows the parts of the assessment screen. Each numbered section is described below. Use the table of contents above to jump to each section.

1 Filters and Search

Here you can filter the sections and questions in the section navigation panel.

Select to see all questions, only the unanswered question or questions with unresolved todo tasks.

Use the Search field to enter word in a question or search for words in comments.


2 Section Navigation

This displays the sections and questions or filtered sections and questions.

Questions in blue text have been answered.

If a section title is blue all of the question in the section have been answered.

The underline question is the current question being asked.

The sections can be expanded and collapsed.


3 Context

This display the assessment name and the current section.


4 Complete Status

This displays the status of either "started or "complete" and the number of question answered/total-questions.


5 Help Icon

This icon can be found on most screens and brings up the related tutorial file.


6 Question

This displays the question id, the question, and a question tip. The tips are helpful information that do not appear on reports. This example does not include a tip.


7 Answer

The answer to a question is displayed here. If a question has not been answered "none" is displayed.


8 Answer Options

Respond to the questions here. Some question require a selection from a list of options or selecting all options that apply. Other question require text or a number to be entered.


9 Action Buttons

When an answer has been supplied or changed a "Proceed" button appears

The reset button will clean the answer from a question. Use the Fast Forward FF button to move to the next question.

Before clicking the Proceed button references can be displayed, attachments added and obsevations recorded.

An assessment can be entirely reset from the assessment dashboard.


10 Supplemental Information

Switch between the tabs to reveiw reference information, add observations, attach photos and documents, or view the history of response changes

On a portable tablet pictures can be directly taken and attached to the assessment. click on the attachments tab to access the Add attachment button.

There are four type of observations that can be added using the green icon buttons.

  • Observations that are simple text comments.
  • Flags that include a flag-type and a comment. Four flag types are built into GapCross: attention, corrective action, preventive action, and deviation. Deviations are primarily used for Procedural applications where, when following the steps of a procedure and recording procedural results, a worker needs to record a deviation from the standard procedural steps.
  • To-do items are used to record tasks that need to be completed at a future time. When the task is complete clich the checkbox. An assessment can't be transitiond to a permanent record until all to-dos are completed.
  • Hidden comments are notes for the assessor or program user that do not show up on reports.

All of these entries have two buttons that appear on the right. In this example image these buttons are above and to the right of the number 10. On top is the reply that allow responses to be added and a trash icon to delete an entry. Deleted entries can be displayed by clicking the display filters at the bottom right with the blue icons. Deleted items apear with strikeout text.


11 Next Question

This is the next question. Previous questions appear above as well. any question can be click to jump to the question. If an answer has not been recorded in the active question jumping to a new question will activate a warning message. To jump to a question in a different section use the section navigation panel on the left.